Manuscript submission

Submitting your manuscript is possible by emailing it as a Word file or a LaTeX file. For Word files we have developed a conversion program that converts the text to a LaTeX file that keeps the essential lay-out. Italics, bold, underlinings: if you have applied these things they will be preserved. Footnotes and cross-references are also converted, just like bibliographical references and bibliographies. Tables and figures, although they require more attention, are not a problem either.

A general advice: the earlier you contact us, the better. We can work very quickly, but often the last phase of finishing a thesis (the approval by the commission, typesetting, printing, etc.) is quite hectic. Not merely for our planning, but also for your own peace of mind it is wise to contact us as early as possible if you want us to typeset your thesis. All the more so if you want us to design a new lay-out.

The price for typesetting your thesis depends on the complexity of your text and the time it takes us to typeset it. Determining factors are for instance the number of tables and their complexity, the number of apparatuses (footnotes, endnotes, critical apparatus, etc), and the extent to which you use non-standard scripts (Greek, Hebrew, etc.).

In order to ensure a smooth process, we have the following conditions for handing in manuscripts:

    Hand in your thesis in Word format, preferably in .docx format. Files in the older .doc format run a small risk of incurring minor imperfections in the conversion.
  • Use the Word styles for labeling headings (Heading 1/Heading 2, etc) and captions of figures, tables etc, and use them consistently! This is important for the conversion to Latex. In doing this, don't bother with the lay-out of the headings and captions: Latex only needs to know thát it is one. If we have to label headings and captions ourselves, we charge 25 euro extra (incl. VAT).
  • Figures and photos can be placed in the Word file at the place where you want them and in the dimensions you want them.
  • Figures (diagrams, charts, graphs) should preferably be in vector format (e.g. .eps, .ps, .svg, .pdf).
  • Photos should be at high resolution (>300 dpi).
  • Tables should be Word tables (use the usual table function in Word), placed in your manuscript where you want them to appear. Typesetting tables is a rather complicated affair. For that reason, we charge 7,50 euor per table.
  • Mathematical equations can be created with Microsoft Equation Editor. Using math does limit the choice of typefaces - there are only a few good typefaces that include a complete mathematical character set.
  • If you use fields - bookmarks, cross-references, automated bibliographical references (EndNote, Reference Manager), etc., you are responsible for the last update of the field values. Make this the final change in your file before submitting it!
  • Footnotes are not a problem for the conversion, but require care. If you use more than one set of notes (for example both a critical apparatus and a set of footnotes), make this clear in advance! This may mean an extra charge.
  • If you use other languages than English, then indicate so in the Word file using the language function (Set Language). If you use non-standard scripts (e.g. Greek, Hebrew, Cyrillic), then indicate so explicitly. This may limit the choice of typefaces.